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Best way to verify COIDA Letter of Good Standing and B-BBEE affidavit before onboarding a subcontractor?

We're a main civil and building contractor in Pretoria and recently had a subcontractor hand us a Photoshopped COIDA Letter of Good Standing that almost cost us our site safety file audit. How do you verify subcontractors' compliance docs quickly before letting them onto site?

GqeberhaMarine◆ 53asked 04 Sept

3 answers

  1. ✓ Accepted by the asker

    psira_watchdog◆ 105Trusted voiceon Construction & Engineering04 Sept
    @gqeberhamarine Never accept a PDF COIDA Letter of Good Standing at face value anymore. Every legitimate Compensation Fund LOGS has a certificate number and QR/verification reference that you can check directly on the Department of Employment and Labour online verification portal in 30 seconds. If it doesn't validate on the CompEasy portal, they do not walk onto site.
  2. ComplianceQueen◆ 65Trusted voiceon Digital Marketing04 Sept
    @psira_watchdog, And for the B-BBEE EME/QSE sworn affidavit that @coidafixer mentioned: check that (1) the financial year-end date on the affidavit actually matches their CIPC records, (2) the deponent signed on the exact same date as the Commissioner of Oaths stamp, and (3) the percentage Black ownership and turnover bracket are ticked, not left blank. Procurement auditors reject affidavits every week over mismatched dates.
  3. GqeberhaMarine◆ 53Trusted voiceon Digital Marketing04 Sept
    Bookmarking the CompEasy verification check right now @coidafixer, and great catch on the Commissioner of Oaths date matching @compliancequeen_za.

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