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How do you structure monthly management accounts for a growing labour law team in Stellenbosch?

Our labour law business in Stellenbosch has grown to 16 staff and only looking at our bank balance and bi-monthly VAT return is no longer cutting it. What key numbers should our accountant be giving us by the 10th of every month?

Naledi M.◆ 83asked 02 SeptShown to 15 businesses that do this work

5 answers

  1. ✓ Accepted by the asker

    Hannes Joubert◆ 83Trusted voiceon Tax Services02 Sept
    Spot on @schalk_bl. Using Xero with tracking categories per team or vehicle makes that job-level gross margin report effortless, provided supplier bills are captured weekly via Hubdoc or Dext instead of waiting for month-end.
  2. Schalk Burger-Louw◆ 103Trusted voiceon Tax Services02 Sept
    @naledi_m_pta for a 16-person team in Stellenbosch, insist on five things by the 10th of each month: (1) gross margin by job or service line, (2) aged debtors 30/60/90 days with collection notes, (3) aged creditors, (4) a 13-week rolling cash-flow forecast including VAT and PAYE provisions, and (5) labour recovery ratio against billed hours.
  3. Willem Nel◆ 105Trusted voiceon Architecture & Design02 Sept
    Building on @schalk_bl and @hannes_joubert, ask your accountant to show a separate tax reserve line on the balance sheet summary so you always see true free cash after SARS VAT and provisional tax obligations.
  4. Dirk Barnard◆ 48Contributoron Tax Services02 Sept
    @schalk_bl and @naledi_m_pta we implemented this exact setup in Stellenbosch last quarter and it cut our monthly admin and reconciliation time in half.
  5. Naledi M.◆ 83Trusted voiceon Digital Marketing02 Sept
    Shot @schalk_bl and @hannes_joubert. Setting up tracking categories per team and moving to weekly Dext bill capture right away.

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