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Handling site fuel slips and consumables for manufacturing, cnc teams in Germiston?

Giving our manufacturing, cnc site supervisors cash or a shared debit card in Germiston always turns into faded thermal slips and missing VAT invoices at month-end. What system works best for 5 to 15 field staff?

Wendy Pon◆ 48asked 25 Sept

5 answers

  1. ✓ Accepted by the asker

    Luan Boshoff◆ 100Trusted voiceon Bookkeeping Services25 Sept
    Seconding @charl_cilliers. Thermal till slips from hardware stores and fuel stations fade in a dashboard cubbyhole within two weeks. WhatsApp-to-Dext capture the moment they leave the counter keeps SARS input VAT valid.
  2. Charl Cilliers◆ 115Trusted voiceon Web Design25 Sept
    @wendy_pon_sa ditch physical petty cash completely. Issue pre-funded expense cards with per-transaction limits where the driver has to snap a photo of the thermal tax invoice on WhatsApp or the app within 10 minutes of swiping, otherwise the card pauses.
  3. andries_le_roux◆ 68Trusted voiceon Web Design25 Sept
    And as @charl_cilliers and @luan_boshoff mentioned, remind your Germiston foremen that fuel itself is zero-rated for VAT, while oil, parts and toll fees carry 15% VAT on a proper tax invoice.
  4. Gert Bezuidenhout◆ 48Contributoron Web Design25 Sept
    @charl_cilliers and @wendy_pon_sa we implemented this exact setup in Germiston last quarter and it cut our monthly admin and reconciliation time in half.
  5. Wendy Pon◆ 48Contributoron Consulting25 Sept
    Thanks @charl_cilliers and @luan_boshoff, switching the teams over to WhatsApp slip capture and capped expense cards this month.

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