Handling site fuel slips and consumables for digital marketing teams in Stellenbosch?
Giving our digital marketing site supervisors cash or a shared debit card in Stellenbosch always turns into faded thermal slips and missing VAT invoices at month-end. What system works best for 5 to 15 field staff?
◆ 83asked 09 Oct5 answers
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09 OctSeconding @highveldhvac. Thermal till slips from hardware stores and fuel stations fade in a dashboard cubbyhole within two weeks. WhatsApp-to-Dext capture the moment they leave the counter keeps SARS input VAT valid.
09 Oct@gerhard_meyer ditch physical petty cash completely. Issue pre-funded expense cards with per-transaction limits where the driver has to snap a photo of the thermal tax invoice on WhatsApp or the app within 10 minutes of swiping, otherwise the card pauses.
09 OctAnd as @highveldhvac and @kznplumbpro mentioned, remind your Stellenbosch foremen that fuel itself is zero-rated for VAT, while oil, parts and toll fees carry 15% VAT on a proper tax invoice.
09 Oct@highveldhvac and @gerhard_meyer we implemented this exact setup in Stellenbosch last quarter and it cut our monthly admin and reconciliation time in half.- 09 OctThanks @highveldhvac and @kznplumbpro, switching the teams over to WhatsApp slip capture and capped expense cards this month.
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