Business.co.za
SolvedBookkeeping ServicesStellenbosch

Handling site fuel slips and consumables for labour law teams in Stellenbosch?

Giving our labour law site supervisors cash or a shared debit card in Stellenbosch always turns into faded thermal slips and missing VAT invoices at month-end. What system works best for 5 to 15 field staff?

PeninsulaPlumb◆ 132asked 08 OctShown to 9 businesses that do this work

5 answers

  1. ✓ Accepted by the asker

    caitlin_r◆ 83Trusted voiceon Web Design08 Oct
    Seconding @michelle_wessels. Thermal till slips from hardware stores and fuel stations fade in a dashboard cubbyhole within two weeks. WhatsApp-to-Dext capture the moment they leave the counter keeps SARS input VAT valid.
  2. Michelle Wessels◆ 103Trusted voiceon Web Design08 Oct
    @peninsulaplumb ditch physical petty cash completely. Issue pre-funded expense cards with per-transaction limits where the driver has to snap a photo of the thermal tax invoice on WhatsApp or the app within 10 minutes of swiping, otherwise the card pauses.
  3. Annelize◆ 68Trusted voiceon Web Design08 Oct
    And as @michelle_wessels and @caitlin_rossouw mentioned, remind your Stellenbosch foremen that fuel itself is zero-rated for VAT, while oil, parts and toll fees carry 15% VAT on a proper tax invoice.
  4. Bronwyn◆ 48Contributoron Web Design08 Oct
    @michelle_wessels and @peninsulaplumb we implemented this exact setup in Stellenbosch last quarter and it cut our monthly admin and reconciliation time in half.
  5. PeninsulaPlumb◆ 132Trusted voiceon Online shop08 Oct
    Thanks @michelle_wessels and @caitlin_rossouw, switching the teams over to WhatsApp slip capture and capped expense cards this month.

Your answer