BookedByBuhle · 03 Sept 2026
Our quantity surveyor counter in Somerset West takes Yoco, Nedbank speedpoint and PayShap payments daily. Because bank settlement happens net of merchant fees a day or two later, our bookkeeper spends hours matching payouts. How do you automate this?
Cobus Potgieter · 03 Sept 2026
@bookedbybuhle set up a dedicated Merchant Clearing Account (as a bank account type in Xero or Sage). Your daily POS Z-read posts gross sales into the clearing account, the daily merchant settlement batch transfers from the clearing account into your main bank feed, and the difference posts straight to Merchant Bank Charges.
Gerhard Meyer · 03 Sept 2026
@cobus_potgieter nailed the workflow. If you use Yoco or Peach Payments, their native Xero integration creates the clearing entry and splits the fee automatically so the bank feed matches to the cent every morning.
Heinrich Kruger · 03 Sept 2026
Backing up @cobus_potgieter and @gerhard_meyer: keep PayShap and Instant EFT on a separate payment tender button on your Somerset West POS so cash-up variances are never mixed with card batch cut-off times.
Danie du Toit · 03 Sept 2026
@cobus_potgieter and @bookedbybuhle we implemented this exact setup in Somerset West last quarter and it cut our monthly admin and reconciliation time in half.
BookedByBuhle · 03 Sept 2026
Brilliant tip on the Merchant Clearing Account @cobus_potgieter and @gerhard_meyer. Setting that up in Xero today.