Employment contract
Every employee must get written particulars of employment when they start. This template covers them; adapt it to the job and have it checked if the role is unusual.
1. Parties
Employer: business name, registration number, address:
Employee: full name, ID number, address:
2. The job
Job title:
Brief description of duties:
Place of work:
Start date:
Type: permanent / fixed term (end date and reason) / part-time:
3. Probation
The first [__] months are a probation period. During probation the employer will give guidance and feedback; any dismissal still follows a fair procedure.
4. Hours
Ordinary hours are [__] per week, [days and times]. Overtime only by agreement and paid at no less than 1.5 times the normal rate (or as agreed time off), within the limits the law allows.
5. Pay
Salary or wage: R[__] per [hour/week/month]:
Pay day:
Method of payment:
Deductions: PAYE, UIF and any others agreed in writing:
6. Leave
- Annual leave: 21 consecutive days per year (15 working days for a five-day week), or as more favourably agreed.
- Sick leave: as provided by law, in a three-year cycle.
- Family responsibility leave and maternity/parental leave: as provided by law.
- Public holidays: paid; work on a public holiday by agreement and paid at the legal rate.
7. Notice
Either party may end this contract by giving written notice: one week in the first six months, two weeks after six months up to a year, and four weeks after a year — or longer if agreed.
8. Conduct, confidentiality and policies
The employee agrees to follow the employer's reasonable rules and policies, and to keep the employer's business information confidential during and after employment.
9. Signatures
Employer (name, signature, date):
Employee (name, signature, date):