First employee toolkit

The steps

1. 1

   Write the job description and advert

2. 2

   Interview fairly with a scorecard

3. 3

   Make the offer in writing

4. 4

   Sign a BCEA-compliant contract

5. 5

   Register for PAYE, UIF and COIDA

6. 6

   Pay with a proper payslip, file the EMP201 by the 7th

Templates

• Job descriptionWhat the role is, what it needs and how success is measured — the basis for hiring and reviews.
• Job advertAn advert that gets the right applicants — with the pay range, and nothing that excludes unfairly.
• Interview scorecardScore every candidate on the same questions — fairer hiring, better decisions.
• Offer letterMake the offer in writing — role, pay, start date and what happens next.
• Employment contractCovers the written particulars the BCEA requires — hours, pay, leave, notice — in plain words.
• PayslipA payslip with everything the BCEA says an employee must be given each pay day.
• Leave application formApply for and approve leave in writing — and keep the balance right.

Checklists and calculators

• Hire your first employee9 steps · Contracts, registrations and monthly duties when you employ someone.
• Cost to companyCalculator
• PAYE & take-homeCalculator
• LeaveCalculator

Learn more and get help

• Guides: Hiring
• Guides: Payroll and benefits
• Find: Payroll
• Find: Labour law
• Ask the pros